Sign in
Each person uses their own account. Changes you save are recorded under your name.
Timeclock
Start Timeclock opens the driver screen on this tablet or laptop and keeps it there. Click a driver to open that driver's Monthly Time Summary in a new window.
The lock code is how the office gets back. Driver PINs do not open it. Both are in Timeclock settings.
These are the columns in Payroll Driver Times. A driver with no completed clock in and clock out still uses the contracted clocks on their route.
Clock records
| When | Kind | Note | Reason codes |
|---|
Timeclock settings
Reason codes
Drivers choose from this list on a clock in or clock out. They can add more than one code to a record.
Driver PINs
Every driver starts with PIN 1234. Save a different number here when one driver needs it. The list is here so the office can look a PIN up.
Substitute drivers
People on this list can clock in for a route without that driver's PIN. On the driver screen they tap that name, choose I'm a substitute driver, then their own name.
All routes
Current clock times, driver, and contracted hours for every route. Open a route number for that route, or a driver name for that driver's clock-time history.
| Route | Driver | AM start | AM end | Midday start | Midday end | PM start | PM end | Contracted | Status |
|---|
Clock-time history
Admin contract reminder
This is the Outlook event for the office. Open the downloaded calendar file in Outlook and send it.
Driver time-change notice
Send notice emails the memorandum you select. Click a memorandum to open its template and edit the wording. The address comes from the Driver Name List. Saving a clock-time change offers to send that email. Send notice on the change can send it again, and warns you if a notice was already sent. The complete time change history can be downloaded as a PDF to attach. A calendar PDF is downloaded as well. A sent notice is marked Yes.
Driver Name List
Names on this sheet fill the driver column for each route. First name, last name, and email stay with the driver when they move between routes. Remove takes a name off this list. A route they still hold keeps that driver until you assign someone else. Send notice on a clock-time change uses this email. It opens the memorandum and downloads a calendar PDF you can attach. The complete time change history is included only when that attachment is turned on.
| Row | First name | Last name | Routes | Remove |
|---|
Set contracted clock times
Add a route number, then enter the clock times that route was contracted for before any changes. New contract dates follow the Teamster October 1 rules: before October 1, under-30-minute changes become contracted on October 1; after October 1, increases and decreases in the same 15 school days are added together under Art. 3.08(b).
Route clock times
Each row is a full schedule. The first row is the established starting times. Later rows are changes, oldest to newest. Force Oct 1 Contract starts off. Turn it on to contract that schedule on October 1, skipping the usual rules for the size of the change and the 15-school-day countdown. Hours is the rounded total of the clock times on that row. Contracted is the date that schedule became the contract, or a predicted date. Contract Hours is the official total, which stays at the previous figure until that date. Saving a change offers to send the notice. Send notice on the row can send it again. If that notice was already sent, you will be warned first. The email uses the chosen memorandum and downloads a calendar PDF. Attach that PDF if you want the driver to see the calendar. The complete time change history can be downloaded too, when that attachment is turned on. Notice sent is marked Yes.
| Force Oct 1 Contract | New Schedule Started | AM start | AM end | Midday start | Midday end | PM start | PM end | Hours | Contracted | Contract Hours | Notice sent? | Actions |
|---|
Route clock-time history
Show route clock-time history
Each color matches a row in your clock times. A square marks the day those times were established. When a change counts 15 school days, those days are filled and numbered. The day of the change does not count: the next school day is 1. An arrow covers the days still left before those times become contracted, and points at a box around that day. A box marks each end-of-month bid period.
How the contract math works
- A qualifying clock-time change opens a review window. The close date depends on whether the change is before or after October 1, and on whether it is an increase or a decrease. Art. 3.08 does not say what happens if the route changes again before that window closes. This app’s assumption is that another change resets the countdown and adds the exact minute difference. After October 1 that window is 15 school days for both added time and time taken off. If, before that countdown finishes, another addition or subtraction turns a small change (under 30 minutes) into a large one (30 minutes or more), the countdown starts over at that point. If nothing else changes during the new 15 school days, the route is then eligible for bid or for the seniority choice. A 20-minute change and a 15-minute change inside those 15 school days are one 35-minute change.
- Deltas stay exact and unrounded while the window is open.
-
When the window closes, the accumulated difference is checked
against 30 minutes:
- Under 30 minutes → the new times are automatically contracted.
- Increase of 30+ minutes → bid pending: from the initial bid, after 15 school days, or in the last five school days of the month, October through April.
- Decrease of 30+ minutes → bump eligible: when the decrease is written, before October 1, or after it has lasted 15 school days.
- Art. 3.08 does not say how contracted hours are rounded. This app rounds AM, midday, and PM separately to the nearest 15 minutes, adds those rounded amounts, and rounds that sum to the nearest 15 minutes for the contracted daily total. A schedule can change without contracted hours changing if both totals round to the same quarter hour.