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Each person uses their own account. Changes you save are recorded under your name.
Timesheet reader
Use the camera for the front and the back of a paper time card. The reader fills in the stamps, then compares those clock hours with the current contracted clocks on this dashboard. Photos are not kept, and this desk does not change any route.
Stamps
All routes
Current clock times, driver, and contracted hours for every route. Open a route number for that route, or a driver name for that driver's clock-time history.
| Route | Driver | AM start | AM end | Midday start | Midday end | PM start | PM end | Contracted | Status |
|---|
Clock-time history
Contract reminders
When a clock-time change is predicted to become contracted, the dashboard downloads an Outlook calendar file. Open it in Outlook and send it. The event runs from 8:00 to 8:01 in the morning and is marked Free, so that minute stays open for other meetings.
Driver Name List
Names on this sheet fill the driver column for each route. First name, last name, and email stay with the driver when they move between routes. Send notice on a clock-time change uses this email. It opens a text message and downloads a calendar PDF you can attach.
| Row | First name | Last name | Routes |
|---|
Set contracted clock times
Add a route number, then enter the clock times that route was contracted for before any changes. New contract dates follow the Teamster October 1 rules: before October 1, under-30-minute changes become contracted on October 1; after October 1, increases and decreases in the same 15 school days are added together under Art. 3.08(b).
Route clock times
Each row is a full schedule. The first row is the established starting times. Later rows are changes, oldest to newest. Force Oct 1 Contract starts off. Turn it on to contract that schedule on October 1, skipping the usual rules for the size of the change and the 15-school-day countdown. Hours is the rounded total of the clock times on that row. Contracted is the date that schedule became the contract, or a predicted date. Contract Hours is the official total, which stays at the previous figure until that date. Send notice opens a text email that lists the original clock times and every change to date, and downloads a calendar PDF. Attach that PDF if you want the driver to see the calendar. Notice sent is marked Yes. Event Created means this change is included in the Outlook reminder for that day.
| Force Oct 1 Contract | New Schedule Started | AM start | AM end | Midday start | Midday end | PM start | PM end | Hours | Contracted | Contract Hours | Notice sent? | Actions |
|---|
Route clock-time history
Each color matches a row in your clock times. A square marks the day those times were established. When a change counts 15 school days, those days are filled and numbered. The day of the change does not count: the next school day is 1. An arrow covers the days still left before those times become contracted, and points at a box around that day. A box marks each end-of-month bid period.
How the contract math works
- A qualifying clock-time change opens a review window. The close date depends on whether the change is before or after October 1, and on whether it is an increase or a decrease. Art. 3.08 does not say what happens if the route changes again before that window closes. This app’s assumption is that another change resets the countdown and adds the exact minute difference. After October 1 that window is 15 school days for both added time and time taken off. If, before that countdown finishes, another addition or subtraction turns a small change (under 30 minutes) into a large one (30 minutes or more), the countdown starts over at that point. If nothing else changes during the new 15 school days, the route is then eligible for bid or for the seniority choice. A 20-minute change and a 15-minute change inside those 15 school days are one 35-minute change.
- Deltas stay exact and unrounded while the window is open.
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When the window closes, the accumulated difference is checked
against 30 minutes:
- Under 30 minutes → the new times are automatically contracted.
- Increase of 30+ minutes → bid pending: from the initial bid, after 15 school days, or in the last five school days of the month, October through April.
- Decrease of 30+ minutes → bump eligible: when the decrease is written, before October 1, or after it has lasted 15 school days.
- Art. 3.08 does not say how contracted hours are rounded. This app rounds AM, midday, and PM separately to the nearest 15 minutes, adds those rounded amounts, and rounds that sum to the nearest 15 minutes for the contracted daily total. A schedule can change without contracted hours changing if both totals round to the same quarter hour.